United Way is Hiring an Admin & Donor Relations Coordinator

PRIMARY RESPONSIBILITY: The Administrative & Donor Relations Coordinator contributes to the
achievement of United Way of Horry County’s (UWHC) mission and vision by managing donor records and
assisting in the day-to-day operation of performing administrative and data processing duties as well as
assisting with fundraising, planning, distribution, and special projects assigned.

MINIMUM REQUIREMENTS: Associate degree preferred. Minimum of two-year administrative experience
required and prior experience in nonprofit sector preferred. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
Donor Relations
1. Manages donor database (Bloomerang), including data entry, imports, exports, and reports. Regularly
pulls data for donor relations team and assists with managing progress to goals and donor cultivation
strategies.
2. Works to continually update, review, and perform maintenance for donor database. (Bloomerang)
3. Implements a timely and tailored donation acknowledgement that includes generating acknowledgement
letters and cards, providing information to support phone calls, and calling donors to thank them and/or
confirm gift information and recognition.
4. Coordinates donor mailings and year-end tax statements.
5. Manages donor inquiries and communication as needed.
6. Assist with grant record keeping.
7. Assist with donor engagement activities, including mailings and special events.
8. Complete monthly billing for the workplace campaigns and follow up on outstanding pledges.
Office Management
1.Provide ongoing administrative support to the office, driving organizational success through the
management of daily operations and special projects.
2.Serves as the first line of service for visitors and callers, including directing inquiries to the appropriate staff members.
3.Serve as point person for IT-related issues and makes IT requests and calls.
4.Monitor, manage and maintain office equipment and supplies; request repair or restocking when necessary.
5.Maintains assigned filing systems including creating copies, making pdf documents, saving files to shared
drive and other needs as identified.
6.Coordinate Board and select committee meetings through preparation and distribution of meeting materials,
management of attendance, and coordination of meeting location, equipment, and materials. Attends
meetings, record meeting minutes, and distributes minutes.
7.Coordinate with UWHC leadership team with other projects as needed.
8.Continually work with appropriate staff to update and review UWHC policies and procedures.
9.Assist with volunteer management/organization.

REPRESENTATIVE DUTIES (Duties may vary depending on assignment):
1. Maintains confidentiality
2. Ensures proper documentation and back-up for all expenditure transactions.
3. Types letters, reports, etc. when assigned.
4. Assists as required with reporting and records.
5. Ability to complete assigned tasks/projects in a timely manner with little or no supervision.
6. Must have valid driver’s license, vehicle and state required personal vehicle insurance or consistent
access to same.
7. Must adhere to UWHC workplace principles and values.
8. Other duties as assigned to achieve the mission of the UWHC.

KNOWLEDGE, SKILLS AND ABILITIES: To perform the job successfully, an individual must demonstrate the
following competencies:
1. Advanced working knowledge of Microsoft Office Suite.
2. Excellent verbal and written communications skills, advanced interpersonal / relational skills and
presentation skills.
3. Demonstrable effective written and oral communication skills, ability to establish effective working
relationships and treat staff with respect.
4. Demonstrable prior experience with keyboarding.
5. Possess orientation toward detail.
6. Superior problem-solving skills as evidenced by ability to work independently with minimum direction.
7. Able to function in a stressful, fast-paced, multi-task environment.

ADA PROFILE: The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; repetitive finger and wrist movement; reach with hands and arms and talk or hear. The employee is
frequently required to walk. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 15
pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work
environment is usually moderate. Office environment may be hectic at times.

DISCLAIMER: This position is subject to a 90-day probationary period, after which full-time employment
will be considered based on satisfactory performance. This job description is not designed to cover or
contain a comprehensive listing of duties, responsibilities, or activities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Any interested applicant please submit a resume and cover letter to apply@unitedwayhorry.org.